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Updating i 9

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law, Stanford must verify eligibility for employment for all new employees – within 3 days of hire – by collecting a Form I-9 and reviewing original documents establishing the employee's eligibility to work in the U. The employee, the hiring department and Payroll all have roles & responsibilities in the I-9 collection process.

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Employees with temporary work authorizations must indicate their employment authorization expiration date under Section 1 of the I-9 form, and employers will need to re-verify employment eligibility on or before that expiration date by completing either Section 3 of the I-9 form or by completing a new I-9 form.

Form I-9 is required for both citizens and noncitizens.

Use either the Form I-9 (downloadable PDF, online fillable format) or Form I-9 Paper Version (downloadable PDF, paper format) available from the U. Citizenship and Immigration Services, Department of Homeland Security on I-9, Employment Eligibility Verification.

If the employee cannot provide you with proof of current employment authorization, you cannot continue to employ that person.

The consequences for not completing the I-9 correctly, or within the required timelines, can be significant.